Simple Tips for Online Collaboration And A Connected Work Team

It can be quite intimidating to manage a geographically dispersed work team, while keeping the lines of communication open and maintaining a seamless flow of information across every level of the organization. Differences in time zones can cause delays in communication, while different communication styles can lead to misunderstandings and make it difficult to schedule activities.

Companies still heavily rely on phone calls, emails and on-site meetings to manage team collaboration and complete projects. While these techniques do work, they are expensive. With current generation technology we can keep the costs low while maintaining on-time completion of tasks and make long-distance collaboration much simpler.

These simple tips for using online collaboration tools can help build a team which is connected and informed:

Maintaining Accuracy

While working on projects, it is very important that your team members don’t waste their time on projects that are redundant or the ones that have already been completed just because they didn’t have the latest version of documents such as work orders, technical documentation or project reports.

Tools like SharePoint can enable your team members to stay updated regardless whether they have the latest version of documentations or not, as the files are stored centrally on SharePoint, it means that every member can access and update the documents and track the changes and be aware of the latest documentations.

Conduct effective meetings online

You can help your team members by enabling them to share live presentations and engage them in discussions related to the project on hand by using tools such as the Microsoft Live Meeting and ensure that every team member is focused on the project and that they are not skipping ahead of the rest.

360 degree project management

Microsoft Project Management can help to keep an eye on the progress of even the most complex projects, thus ensuring that you and your team remain up to date. Tools such as the Dynamics CRM Online can help everyone on your team to view project status and customer requirements, assuring that your team stays informed and productive.

Though emails still remain the preferred mode of communication among businesses worldwide, they can be easily overlooked and team members may be left wondering as to why they never received any further communication.

Today however, project teams have a whole lot of tools for effective management and online collaboration when it comes to delivering quality projects on time. So everyone, including major corporations to small businesses is utilizing the power of these tools for an effective and efficient team, and it’s time you gave your business an edge too. 

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